Reporting

Vol-Track has the ability to generate reports based on predetermined report designs. See the Report List and the Report Viewer for more information.

There are currently 4 Reports built into Vol-Track:

• Agency Hours – A list of the hours donated to this agency over a given date range.
• Agency Listing – A complete list of the agencies included in the system.
• Volunteer Hours – A list of the hours donated by a given volunteer over a date range.
• Volunteer Listing – A complete list of all volunteers included in the system.

The following sections detail information about each report.

Agency Hours

The agency hours report generates a report for a selected agency over a range of dates. The report found in the Report Viewer is labeled 'Agency Hours (Date Range)'.

When this report is first loaded, a dialog appears allowing the selection of the Agency to generate the report for, and the date range over which to generate the report. The from/to fields allow the selection of dates. When the down arrow is selected, a mini-calendar is displayed to allow for easy date selection. The date may also be typed in the text field.

Once all the information is set, press OK. The report will then generate based on the information requested. If cancel is pressed in the dialog, no action will be taken and the dialog will be closed.

Once the report is generated it will display all the volunteers who have donated their time and the amount of time donated to this agency. The total number of hours is listed at the bottom.

Agency Listing

The agency listing report is responsible for displaying information about all the Agencies currently in the system. The report is labeled 'Agency Listing' in the Report viewer.

Once generated, the report will display each Agency listed by name alphabetically. Other information is also displayed with the report including the address, phone number and web address.

Volunteering Hours

The volunteer hours report generates a report for a selected volunteer over a range of dates. The report found in the Report Viewer is labeled 'Volunteer Hours (Date Range)'.

When this report is first loaded, a dialog appears allowing the selection of the Volunteer to generate the report for, and the date range over which to generate the report. The from/to fields allow the selection of dates. When the down arrow is selected, a mini-calendar is displayed to allow for easy date selection. The date may also be typed in the text field.

Once all the information is set, press OK. The report will then generate based on the information requested. If cancel is pressed in the dialog, no action will be taken and the dialog will be closed.

Once the report is generated, it will display all the agencies this volunteer donated their time to. The total number of hours is listed at the bottom.

Volunteer Listing

The volunteer listing report is responsible for displaying information about all the registered Volunteers currently in the system. The report is labeled 'Volunteer Listing' in the Report viewer.

Once generated the report will display each Volunteer listed by last name alphabetically. Other information is displayed with the report including the volunteer's address, phone number, and email address.